Booking a Room

Playfield Institute's remit is children and young people's mental health and wellbeing, and the Institute's rooms are primarily for use in this field. However, rooms can be booked for use by other departments and services, subject to availability.

There are a number of rooms that can be booked to host meetings, workshops, seminars, training events or conferences.

NHS Fife departments

Departments can book the use of rooms either with or without facilitation. If no facilitation is required, the room will be free of charge. Please note that if this option is chosen, only the use of the room is provided - there will be no support provided by Institute staff. All arrangements relating to the use of the room must be undertaken by the department using the room. That includes the provision and setting up of any required equipment prior to the meeting. The department should arrange any refreshments or catering required, and the room must be left in its original arrangement. If a department does wish facilitation or support from Institute staff, then this must be notified at the time of booking and there will be a departmental cost cross charge in line with the charges below. Any department using a room must be mindful of other events and the clinical services that operate in the building.

External agencies/organisations

For your convenience, for reasons of health and safety and to avoid disruption to other events and the clinical services which operate within the building, we provide an event facilitation support service for external agencies and organisations, at the charges detailed below:

Rooms	Cost for half-day	Cost for full-day
Lecture Hall (maximum 60 people)	£50	£80
Activities Room (maximum 25 people)	£25	£50
Classroom (maximum 20 people)	£15	£25
Seminar Room 1 (maximum 12 people)	£15	£25
Seminar Room 2 (maximum 12 people)	£15	£25

Facilitation provided for these charges:

•	We will arrange rooms to meet your specific requirements e.g. layout, number of tables and chairs, etc.
•	If requested, we will provide, set-up and offer technical support for the following equipment: PowerPoint projectors, laptop computers, TVs with video and DVD players, overhead projectors, flip charts and photocopying (additional charge per copy).
•	We will welcome your event leaders and attendees, direct them to your event and support them throughout the day.
•	We will provide health and safety and house-keeping advice and information.
•	If requested, we will arrange for refreshments and lunches to be provided and cleared away (charges detailed below).

The charges for refreshments and lunches per person are:

•	Tea/coffee and biscuits, half-day - £2
•	Tea/coffee and biscuits, full-day - £3
•	Lunch - £5.95

The Child and Adolescent Mental Health Service (CAMHS) does not receive funding to facilitate non NHS Fife events. Accordingly, we have to apply these charges to cover the cost of the resources to provide you with the services detailed above. We are unable to take bookings for unfacilitated events from external organisations.

The Institute opens at 8.30am and closes at 4.45pm. Click here for a map of the building.

Please click the button below to complete a room booking enquiry form. Once we have received your enquiry, we need to check that the room(s) you have requested are available - so please don't advertise your event until we have confirmed your booking.